We can set up shared mailboxes - mailboxes where more than one person can have access - for special purposes such as workshops, conferences, etc. You access the mailbox using your regular physics mail account, rather than having a separate username and password.

<note>Shared mailboxes are a feature of the Physics email system. You cannot access them using gmail </note>

By default, Thunderbird stupidly hides your shared mailboxes. If you only want to make specific folders visible, follow these directions:

• Right-Click your Inbox, then click the Subscribe option
• Expand the user folder by clicking on the + sign to the left of its folder icon
• Check all the shared mailboxes (folders) you want to use
• Click OK
• Your new items will now appear in the (left hand) folder tree in thunderbird.

The shared mailboxes should now appear in the tree view under your private Inbox in the user folder.

Alternatively follow these directions to make all your available folders visible.

1. Go to “Tools”
2. Select “Account Settings”
3. Under your account name, select “Server Settings”
4. Near the bottom of that box, select the “Advanced” button
5. Uncheck “Show only subscribed folders”
6. Select “OK” twice to exit out of the prompts and save changes

Steps to setup roundcube so it displays your shared mailboxes:

• Click on the Settings button on the top of the main window
• Under the Settings column click on Folders
• Once in the folders menu you may check/uncheck the Subscribed button to manage your shared mailboxes

Steps to setup Webmail so it displays your shared mailboxes:

• Click on the Folders link at the top of the main window
• Go to the bottom of the Folders page to the Unsubscribe/Subscribe area
• Select all desired mailboxes on the right hand side (use CTRL to select more than one) and click Subscribe

The shared mailboxes should now appear in the left pane under Inbox.